Your guests' data
What happens to a guest list on Invitfy, in plain words: who can see it, where it is kept, when it is deleted, and what goes to other companies.
Draft – legal review before production. This page is not yet our final terms.
Who can see the guest list
- You, the host who made the event.
- People you add to your team on your account. They see the guest list; what they can change depends on the role you give them.
- Door helpers you invite with a link and a PIN. They see only the door list of that one event (name, title, table, entrance, reply, companions and the last 4 digits of the mobile number, never the full number), and only until the link expires or you stop it.
- Guests see only their own invitation. Their link and QR code carry a random code, never their name or number.
Where it is stored
Guest lists are kept in our database in Singapore (Supabase), and the app that reads them runs in Singapore (Railway).
When it is deleted
Guest names, mobile numbers and email addresses, their replies, messages, check-ins and memory-book notes are deleted automatically 30 days after the event. You can choose fewer days in your guest list settings. A longer period is possible only in a signed contract.
What we keep after deletion
Only the event's counts: how many were invited, sent, attending, declined, not replied, companions and arrivals. No names or numbers. A VIP-arrival alert keeps only that a VIP arrived, not who.
What goes to other companies
Only what each one needs to do its job:
- WhatsApp (Meta): the guest's mobile number, name and title, the event details, the invitation picture and the personal link. Guests' replies come back through WhatsApp.
- Email (Resend): the guest's email address, name, the event details, the invitation and a calendar file.
- SMS: no SMS provider is connected today.
- AI wording (Anthropic, Claude): the event details you type (host, occasion, date, venue) to write the wording. When a guest answers with free text on WhatsApp, only that text is sent to be sorted, without the guest's name or number. You confirm every sorted answer yourself.
- Apple Wallet or Google Wallet: only if a guest taps "Add to Wallet", their pass (name, event and entry code).
How a guest can ask to be removed
A guest can ask the host, who can remove them from the list at any time. Or write to support@invitfy.example with the event's name; we pass the request to the host.
The four points wedding halls ask for in writing
Halls asked families to settle these before choosing any invitation service. With Invitfy:
Who owns non-responses
The family (the host). Invitfy sends up to two reminders to guests who have not replied and shows who is still silent, so the family can call them.
One confirmed headcount with a cutoff
The host prints one "Final headcount for the caterer" sheet: confirmed guests plus their companions, by entrance, with the reply cutoff the host sets. Find it in your event, under "More for this event".
Open your eventsWho staffs the door
The family or the venue. Invitfy does not provide hostesses; it gives your door team the check-in app on their own phones, door-helper links and a printed list as a backup.
What the price covers, and the data
One pass per event covers the WhatsApp invitation, reminders, QR and Wallet pass, door app, live dashboard and report. The data rules are on this page.
See the prices